PRIVACY AND COOKIES
Find out how we use your personal data and cookies.
Who we are
The National Black Crown Prosecution Association (NBCPA) is a staff network of the Crown Prosecution Service. We aim to promote equality and diversity within the CPS and criminal justice system.
What type of information do we collect?
If you complete our online form or register for our events, we collect information from you depending on the type of relationship we have with you. This information will be processed in compliance with the General Data Protection Regulations (GDPR) and this is explained further below.
The information we collect includes:
- Telephone number
- Work address
- Job title
We will only collect this information when you volunteer them and only if it is necessary. We will only process your data where we have a lawful basis to do so, for example, providing you with membership or responding to your email.
Under the GDPR there is a legitimate need for this information to be processed, and by virtue of you providing it voluntarily for the purposes set out within this Privacy Notice there is no prejudice to your rights and freedoms as the processing is transparent to you.
Why do we need this information
This information helps us to:
- Process your application to join as a full, associate or executive committee member
- Administer your membership and provide you with support, information and guidance
- Provide training and development events
- Send you membership emails and news
- Invite you to member-only events and offer an online event booking platform
- Make reasonable adjustment requirements at our events
- Respond to your email queries or any other requests you have made
- Support you in the event of a grievance against you
- Send you our annual member survey to help make improvements to the NBCPA
- Use anonymised data for research purposes
- Share your data with other NBCPA executive committee members so they can provide you with information about events, training or send you member related news.
It also helps us:
- To know who our members are so we can tailor our training and events for our members
- Ensure that we provide information on our website that is relevant to members
- Provide you with membership and the benefits that come with it
- Provide you with information about our training, events and anything else we feel might be of interest to our members.
- We only provide you with information that is in your legitimate interest.
Where will your personal data be stored?
The data will be stored on secure IT systems and access will be limited to those who have a legitimate need to access the data.
Do we share your personal information with third parties?
We share your personal information only in the following circumstances:
- If we are required to by law
- If you have registered for an event at an external venue and we need to give them a list of attendees in which case we will share only your name
- If you are taking part in mentoring and any of our training programmes and we need to pass on your details to your mentors, in which case we will share your name and email address.
Other than this, we will not share your information with third parties for marketing purposes.
How long do we hold your data?
Your rights regarding your data
You are under no obligation to share your data with us.
However, if you choose not to share your data with us, we may not be able to process or administer your membership.
Your legal rights provided within the GDPR include the right to be informed, right to access, right to rectification, right to erasure, right to restrict processing, right to data portability, right to object, rights in relation to automated decision making and profiling and right to lodge a complaint with the Information Commissioner’s Office.
Should you wish to exercise any of the rights listed above please email: firstname.lastname@example.org
Contact us about data protection
Links to other websites
Please note that this notice may be subject to amendment to reflect changes to systems and processes as they take effect.
The cookies we use do not collect information that can identify you and are there to help some of the functionalities on our website work and to provide a better user experience for you. An example of cookies we use is Google Analytics which helps to track our views, shares and most frequently visited pages. Cookies also allow us to share events, programmes and other information we think might be of interest to you.